![]() ![]() It has now been revised to produce this third The Department of Local Government’s original guide to The Preparation of Agendas and Minutes, first released in 1997, has proved over the years to be a greatly valued resource by local governments. able to provide evidence that both accountability, and statutory compliance, requirements of the decision making process have been met.an accurate record of what occurred at the meeting in question and.readable and clear so that members of the public can see the reasons for decisions of council.The minutes of council meetings are a record of the decisions made by a governing body. It is generally agreed that focused meetings directed towards decisions are most likely to achieve good results for the community. The structure of an agenda should be directed towards decision making, and should not include irrelevant or unnecessary The local government and its community have derived the greatest possible benefit from the valuable time that has been contributed. At the end of such meetings, all those involved should be satisfied that Properly structured agendas are the key to efficient and effective council meetings that produce good decisions, made following the analysis of sound advice and constructive debate. The agendas that organise meetings of council, the minutes that record the decision making process, and the final decisions resulting from that process, are arguably the most important records produced by local governments. Membership uses its combined knowledge and experience, informed by advice from the administration, to make decisions for both the good governance and the advancement of the community they serve. The council and the administration come together at meetings, where the elected A local government functions properly when both the elected council and its supporting administration work together to produce the best results for the community. Its council members are ideally placed to monitor the changing needs of local communities and to plan and implement strategies to meet those Local government is an integral part of the structure of government both in Western Australia and nationally. 9.14 Reason for varying the officer’s recommendation.9.7 Nature of council’s role in the matter.Guidance notes on preparing reports for council and committee meetings.Sample notice from Mayor or President to CEO to call special meeting.7.3 Rights of the public to inspect agendas and minutes.7.2.1 Audio or visual recording of meetings.7.1 Responsibilities of the presiding person and CEO for minutes.7 Legal Requirements for Managing Agendas and Minutes.6.1.11 Recording documents tabled at the meeting.6.1.10 Recording discussions in the meeting.6.1.9 Recording closures of the meeting.6.1.8 Recording ‘en bloc’ adoption of recommendations.6.1.6 Recording reasons for changes to recommendations.Adjournments due to the absence of a quorum.6.1.3 Recording suspensions of proceedings.6.1.2 Recording changes to the order of business.6.1.1 Basic content required by the Administration Regulations.Record of actions taken under delegated authority.5.2 Council members’ information bulletin.4.2 Correspondence and councillor reports.3.5 Inclusion of legal disclaimers in agenda documents.3.3 Provision for disclosures of impartiality interests.3.2 Provision for financial interest disclosures.3.1 Separation of confidential business in the agenda.2.2.9 New business of an urgent nature introduced by decision of meeting.2.2.8 Elected members’ motions of which previous notice has been given.2.2.6 Announcements by the presiding member.2.2.4 Petitions, deputations, presentations and submissions.1 Giving Notice of a Council or Committee Meeting.Respect of anything done or not done as a result of the contents of this publication. The department expressly disclaims any liability to any person in It does not purport nor is it intended to constitute legal advice. The material contained in this document is based on departmental views and its interpretation of relevant legislation. ![]() Due recognition of the source would be appreciated. All or part of this document may be copied. ![]()
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